The purpose of the Kinnelon Music & Performing Arts Boosters is to assist and support the music teachers who promote the development and growth of our students in the Music & Performing Arts Programs &

Extra-curricular activities; to aid in the activities of these programs, and to assist in the musical and artistic growth of the students who participate in them.

Kinnelon Music & Performing Arts Boosters

Meeting Minutes - October 17, 2007

I.                   Call to Order/welcome/introductions - Kathy Powell

II.                 Secretary's Report - First meeting of members - no minutes to approve - no report

III.              Committee Reports - Kathy Powell

A.      Finance Report - No membership dues.  Donations as of 10/17 - $200. Expenses include $75 incorporation fee and $35 for PO Box expense.  Powell family donated the Booster pamphlets.  Pamphlets were created and then 1000 copies purchased on-line from http://www.docucopies.com/ at a cost of $287 for printing and shipping.

B.       Membership Report - current total members sign-up from Back to School Nights at KHS and PRM were 50 members

IV.               Music & Performing Arts Reports - Kathy Powell - Each meeting Boosters will give update on latest activities of Bands/Choirs/Performing Arts.   Kathy gave overview of   the Music Departments at each school grades 4-12) and their current Classes and extracurricular activities.

A.  KHS Drama - Vince Scarpelli, Liaison - Vince gave overview of KHS Fall Drama, "Noises Off' which will be performed on Nov 30^th & Dec 1^st at KHS auditorium. He hopes to boost interest in Drama this year.  KHS Home & School is supporting finances.   Looking to create logo for "Noises Off"  then will continue with advertising and marketing.  Looking for help with various items.  Discussed getting help with creating the Programs and perhaps will seek help from Mr. Flash and computer classes.   Vince would like to see an increase in ticket sales this year.  It was suggested that perhaps the tickets could be sold at the KHS Fashion Show fundraiser.    The Boosters will donate a basket to the KHS Fashion Show.   Discussion followed on advertising and getting information in the newspapers so that the community is aware of the Drama.

B.     KHS Spring Musical - Julie Dolci, Liaison -  Julie reported that this years Spring Musical will be "Into the Woods' and it will be performed on March 7^th, 8^th and 9^th so everyone please save the dates.   Julie will be meeting in the next several weeks with Dr. Merkling, Lauren Mills (director) and Mr. Linnell (musical director) to go over the scheduling and plans for the Spring Musical.

V.                 Old Business - no report

VI.               New Business

A. New Committees Discussion & Sign-Up - Kathy Powell - Boosters are setting up parent committees to work on various tasks The committees will need to grow in members and will need time to learn best solutions, etc.   We passed around a sign up list and discussed the following committees:

                                            1.      Band & Choral Concerts & Performances Committee would like to begin meetings and discussions on how best to  support Dec 2007 Holiday Concerts. Items were discussed such as like to support the teachers with items such as crowd control in hallways & seating, noise control, Sound, ambience and esthetics, refreshments, booster information table & publicity.

                                            2.       Fundraising -    the immediate focus for fundraising is being able to promote & publicize our performing arts students events, (website hosting, printing costs, etc) and for a Performing Arts Scholarship in 2008.   Boosters are planning to have fundraiser for Theater Ticket raffles before the holidays.   (Need licensing and permits and are working on that).   We also would like to begin planning a fundraiser event (need to set a date).    We will be talking more about fundraising plans at the next booster meeting.   Several great ideas were discussed such as a "Dinner" before the Theater Fundraiser which could be done the evening of the Drama or the Musical.

                                            3.      Liaison Committee - this committee would seek to keep the flow of communication between Boosters, parents, teachers, students, administration.  Goal is coordinate an organized flow of information with assigned contacts that will provide information to the various groups.

                                            4.      Patrons & Sponsors - - committee is seeking support from local businesses and vendors.   This would be for services, equipment or props loaners, advice, instruction, donations, etc.

                                            5.      Promotion & Publicity - looking to create a publicity plan that can be used for most every performing art events. 

                                            6.      Socials - committee will plan various events for Students/Boosters such as end of year Music and Performing Arts Dinner, etc.

                                            7.      Scholarship Committee- goal is to provide scholarship to student(s) in class of 2008

                                            8.      Membership Committee - coordinate booster rosters/volunteers

                                            9.      Website Committee - Website is in development but is accessible at http://www.kinnelonmusicboosters.com/

B.       Brainstorming session - members in attendance discussed different ideas for services and plans that could be provided by the Booster group.  An idea from Claire Coppola that was discussed was a Musical Instrument Donation program.   The idea would be for the program to enable students (community members) to donate their used instruments to an ?instrument fund'.   The instruments could be sold at discount to other students in younger grades. (Where there are special family financial needs, instruments could be donated.) Our local Instrument vendors could be contacted to see if they could supply some volunteer service to the used instruments (or another method arranged?)  The monies could be used specifically towards the purchase of instruments for Kinnelon Schools Band equipment.  There are many very old instruments that need to be upgraded/updated.  This program could bring awareness to that and begin a method to raise funds for the instrument program. 

C.       Updates from Mr. Opiekun - Mr. Opiekun had a very helpful ?question and answer' session with the members.  He announced that this Spring there will be a Performing Arts production at PRM.  Mr. Opiekun, in a show of his support to  the organization  presented Kathy Powell with a personal donation to the Boosters organization.

VII.            Adjournment - November meeting date was discussed and changed from 11/21 to 11/14. The meeting was then adjourned at 9:05pm. 

KINNELON MUSIC & PERFORMING ARTS BOOSTER

MEETING MINUTES - NOVEMBER 14, 2007

I.                   Secretary Report - Cathy Wheeler

A.                 Jim Duane gave the financial report and informed the board of the completed activities by which the Boosters Club needed to become incorporated.

Certificate of Incorporation

Board of Directors

By - Laws

Employer ID Number

Bank Account

B.                 Works in progress

*Federal Tax Exemption Forms which were in the process of being completed.

*Listed the donors to date.

II.                President's Report - Kathy Powell - gave us an update on her activities since 10/11/07

A.                 Publicity - Kathy has met with volunteers to brainstorm on ways to raise the awareness of the Booster Club.

*Kathy would like to come up with a format that committee members can follow in order to publicize upcoming events for greater support.

*Kathy gave us information about the publicity.

*At the library in their showcases.

*Sandwich boards that the Booster Club now owns, for publicizing any event.

                   B.             Kathy also spoke about raising awareness at the Winter Concerts.

*A Booster Club table would be set, near the show's entrance, flyers could be distributed. Dates were announced for all the concerts. Mr. Linnell was in attendance and hoped to change the show this year to make it more enjoyable for all.

*CDs of the show were going to be on sale to raise money for the Williamsburg trip and the Boosters would sell them during intermission and at the end of the show.

*We discussed ways in which we can raise money through donations alone and it was suggested that donations would need to be made yearly in order to keep their particular status.

*Names could be added as sponsors to all programs as of January 1, 2008. They should be beginning with the first concert/performance/art exhibition, of the New Year. Sponsors' donations will coincide with the school's calendar year.

        C.                        Website - is up and running with a monthly cost of $25.00

*Kathy is funding this as of now but the money should come from the club.

            *New features can be added as we move ahead and the awareness grows.

*Head shots and group photos could be posted so long as a blanket permission forms are signed by a parent. Possibly all grades to be included.

                        *Teachers information can also be included on this site.

                     D.           Fundraising

*Mr. Linnell suggested we could raise money for new Acoustic panels for the KHS auditorium. Possibly the Board of Ed and Home and School could match funds raised by the Booster Club. He also spoke about new classes that could possibly begin in the music portion of school, such as Chamber Choir Class for credit, Music Appreciation, and a Contemporary Ensemble Workshop which would teach recording and other techniques.

*Cabaret Night was also scheduled to help support the choir's Williamsburg trip.

*Funds could also help send our groups on the road to perform in other venues.

*Kathy hopes to get approval to run a raffle in order to sell Broadway Theatre tickets.

*Walmart and Pathmark were suggested as fundraiser corporations where a percentage of sales could be donated to the booster club.

        E.             New Business

*Instrument Donation was a new concept where gently used instruments could be donated in order to help the school or those less fortunate.

*Money for scholarships is our main focus for this year.

Adjournment - January meeting date was discussed and scheduled for January 23, 2008. The meeting was adjourned at 9:30 pm.